Booth Standards have been developed to assist Exhibitors with their pre-show planning as well as to create a professional environment in which to conduct business. It is important that you are aware of these standards and comply with them.
This is a HARDWALL show. There are no draped booths therefore you must supply the booth. A pop-up display and retractable banners are acceptable displays as long as they cover the full back wall at 8' high. Each exhibitor is responsible for covering the full length of their exhibit space at a height of 8’.
The above diagram is an example of a 10’ x 10’ Inline Booth. The backwall of the display runs a full 10' across to a height of 8'. While sidewalls are not encouraged, the projection of such is permitted but the 8' height must be limited to a maximum of 5' out from the rear of the booth, allowing 50% visibility at the sides of the exhibit. The remaining 5' must be at a height no greater than 4'. To access guidelines for other booth types select the appropriate following link:
Exhibitors with a 400 square foot exhibit space or larger must obtain written approval from Show Management prior to Move-in. Full details including drawings with dimensions (and where possible photos) must be submitted to Tori Wines, Operations Coordinator at firstname.lastname@example.org no later than October 6th, 2017.
All sides and surfaces of the exhibit (including booth, signs, display racks, shelves, etc.), which are exposed to view must be properly finished and decorated. Large equipment or structures should be placed as close to the rear of the booth as possible. Consider your neighbours. Do not block their view.
There is an 8' high limitation as to the height of the equipment on display, unless authorized prior to the Show by Show Management one month prior to Show.
Show Management reserves the right to refuse entry or to have removed at the Exhibitor's expense any display which is not in accordance with the information outlined here in the Appendix A – Policies and Standards Governing Exposition.
Single-level booths with ceilings, two storey booths and booths with mezzanines, require special approval, and in most cases, a building permit. A description of the proposed booth design must be submitted to Tori Wines, Operations Coordinator at email@example.com, who in turn will submit the description to the MTCC, for approval. MTCC will discuss these configurations with the Toronto Fire Prevention Division and/or Toronto Urban Development Services to seek approval.
Show Management reserves the right to restrict exhibits, which because of noise or any other reason are objectionable, and to close without indemnity the exhibit of any Exhibitor who, after notice, refuses to conform to the Policies and Standards as outlined in the following documents, including but not limited to, your Exhibit Space Contract and Appendix A - Policies & Standards Governing Exposition which apply to all Exhibitors.
Exhibitors must carpet the entire floor space of their booth. The only exception to this requirement is in the case where an Exhibitor wishes to use some other material (wood flooring, tile, etc.) or where prior approval from Show Management has been obtained. Please email your request for an alternate floor covering to Tori Wines, Operations Coordinator at firstname.lastname@example.org. If you do not have your own carpeting, it can be rented from GES.
Painting, nailing or drilling of the building floor is not permitted. Exhibitors wishing to lay tile or other floor covering, or build any structure, may not adhere it directly to the building floor. It is required that building paper, plastic sheeting, or some other suitable protection be laid on the building floor, prior to laying the floor covering. If two-sided tape is used, it must be completely removed by the exhibitor during move-out. Exhibitors must not use masking tape, clear packaging tape or duct tape to adhere the covering to the show floor. The recommended tape is Scapa Tape, which is a high-adhesion double-sided cloth tape, commonly used at trade shows; it leaves almost no residue upon removal. Scapa Tape is available from:
Pillar Tapes Ltd. (163 Jardin Dr, Concord, ON, L4K 1X5, Tel. 905-760-8273) or
National Hardware Sales Ltd. (500 Alden Road, Unit 5, Markham, ON L3R 5H5, Tel. 905-513-3994).
AVOID TRIP HAZARDS: Exhibitors with raised floors must remember that they are limited to a maximum height of 6″. In addition, all concealed wiring must be quickly accessible for emergency service. If you plan on installing raised floors in your booth, they must be non-hazardous and wheelchair accessible. Wheelchair ramps must be at least 3′ wide , with a maximum slope of 1:12 (i.e. a 6″ rise would require a 6′ run). Landings must be provided at tops and bottoms of ramps and must be at least 36″ wide by 60″ and free of obstructions. Ramps must be curbed or guarded at their edges and surfaces must be firm and slip-resistant. There must also be a ramp at every 100 feet. Please note the full extent of any ramp must fall within your assigned booth space and cannot extend into the aisles. Exhibitors should ensure they build any raised floors with these requirements in mind.
Exhibitors wishing to hang banners from the ceiling must first obtain approval from Show Management and hanging must be contracted through ShowTech Power & Lighting. To acquire approval, please submit drawings and where possible a photo of the signage/banner to Tori Wines, Operations Coordinator at email@example.com with the subject line “Request to Hang Signage/Banners”. Please note, hanging banners must fit within the footprint of the contracted booth space. Once approval is secured, submit the order form to ShowTech Power & Lighting via email: firstname.lastname@example.org or Fax: 905-283-0551.
An exhibitor who will spend more than $50,000 on material and labour to construct their booth must file a “Notice of Project” with the Ministry of Labour before move-in. Visit the Ontario Ministry of Labour website to complete the online form or request a paper version. A copy of the completed Notice of Project must be posted in the exhibitor’s booth during move-in and move-out. In addition to the Notice of Project form, you must also complete a Registration of Constructors and Employers Engaged in Construction form. This form does not have to be submitted ahead of time to the Ministry of Labour but must be posted in the booth along with the Notice of Project.